TERMS & CONDITIONS OF THE TENDER
1. While quoting, kindly relate to the items by clearly indicating / mentioning the Tender document number, serial number and page number of the quoted item(s).
2. The tender envelop must have the following information on it:
a) Tender Number.
b) Items Tendered (Serial Number / Reference #).
c) Bidders name and telephonic contact.3. Tender documents can be obtained on a payment of Rs. 1000/= (if applicable) in the form of pay order / bank draft. Please write on the back of the instrument the tender number and bidder’s name.
4. Alternate / optional price shall not be considered without its earnest money.
5. Earnest money only is accepted in the form of pay order / bank draft. Please write on back of instrument the name of company bidding and tender number.6. The Bidder(s) / Tenderer(s) is / are required to submit invariably of the total cost in the case unit price of detailed items, submitted in the tender. In case of default the offer(s) shall not be entertained and liable to be rejected without any further reference in the matter.
7. Letter of Credit will be allowed to be amended only once in special circumstances through the approval of the Director International Center for Chemical and Biological Sciences.
8. The bid price be inclusive of all government taxes where applicable.
9. In case of delayed shipment or non-supply of the equipment through Letter of Credit, a penalty, equivalent to the earnest money of the item ordered will be charged from the local agent.
10. Performance bond in shape of bank draft, bank Guarantee @ 2% of the order value should be submitted. The money will not be released till the commissioning, installation, and training of staff concern and issuance of certificate of acceptance of the equipments.
11. All clearing and bank charges will be borne by the Center.
12. The acceptance of the order will need to be confirmed on a form within six working days from the date of issue of this letter.
13. The bid value of the stores / item shall be on C & F basis for the “International Center for Chemical and Biological Sciences (ICCBS)”, as per purchase order and no other goods will be imported in the consignment.
14. The invoice should mention the words “Scientific Equipments / Apparatus” (name of the equipment, trade name, country of origin, model, and complete description of the goods”).15. One set of the shipping documents should be sent immediately to the consignee (ICCBS), so the necessary documentation for its clearance from the Pakistan Customs can be promptly arranged.
16. Electronic and circuit diagrams of the supplied equipment must be accompanied.
17. An agreement will be signed between the Institute and the local agent of ordered goods, wherever applicable.
18. The manufacturers / suppliers, who are not represented in Pakistan by their local agent, can send their offers in sealed envelopes directly to the Director, which will be opened on the same day at 12:15 p.m. in the presence of bidders or their representative.
19. In case of direct foreign bidders (manufacturers and suppliers) the condition of Pre-qualification has been waived.
20. The direct foreign bidders can submit their offers along with their earnest money 2.0% of the total offer in the form of bank guarantee in favor of Director International Center for Chemical and Biological Sciences.
21. All local bidders (manufacturers and suppliers) should submit their offers with 2.0% earnest money of the total offer in the form of bank draft / pay order in favor of Director, International Center for Chemical and Biological Sciences.
22. The supply / shipments should be made as per your offer strictly, if delayed the shipment, penalty will be imposed as per rules @ Rs. 0.50% per day. Delay in shipment without proper justification will not be accepted.
23. The contractors / suppliers which refuse to pay penalty / liquidated damages shall be removed from the list of approved pre qualified contractors.
24. In all cases where technical points are involved on which the advice of technical committee is required, the tenders should be referred to that committee before an order is actually placed.RULES OF THE SUPPLIES FOR BIDDERS
1. Supply from the ready stock must be made within 15 days from the date of receipt of the Purchase Order.
2. If the quotation given is in Pak rupees and the item mentioned is to be imported by the supplier, the maximum import time will be 60 days. After expiry of the due date, no extension will be allowed in any case and the penalty will be imposed after the due date.
3. If the party feels that they would not be in the position to supply the ordered item in the specific time, they should inform accordingly to the Purchase Office within 15 days from the date of receipt of the Purchase Order.
Further information can be obtained by contacting the Project Office on: 111 222 292 Ext: 341 / 342
Stores
International Center for Chemical and Biological Sciences.UAN: 111-222-292 Ph#
4819011Ext: 108,154,154,109
E-mail: store@iccs.edu
